Large maintenance projects come around on a cycle. Planning for them ahead of time can help a board budget and schedule work. This article offers general ideas; no plan can prevent every problem.
Know what the association maintains
The governing documents explain which items the association is responsible for and which belong to individual owners.
Keep an inventory
A list of major components, such as roofs, siding, paved roads and parking areas, exterior paint and landscaping, with their approximate age and condition, is a useful starting point.
Schedule regular inspections
Periodic inspections by qualified professionals can help the board spot issues and plan timing for reroofing, siding, paving and painting projects.
Plan for Montana seasons
Freeze-thaw cycles, snow loads and short construction seasons affect when work can happen. Booking contractors early is often helpful.
Tie maintenance to reserves
A reserve study, prepared by a qualified professional, estimates the timing and cost of major projects. Reserve planning is a financial matter, so many boards review it with their CPA. For a plain overview, see HOA reserve fund basics.
Communicate with owners
Letting owners know about upcoming projects and their timing helps reduce surprises.
How an HOA manager can help
Depending on the board’s needs, a manager can help gather bids, schedule vendors and track projects. Read what a board can expect from an HOA manager for more.
Ironhorse Management has helped Montana associations since 1979. Learn more about our HOA management in Bozeman and across Montana, or request a proposal to see what a plan could look like for your community.
Please note: This article is for general informational purposes only and is not legal, financial or tax advice. Every association and situation is different. It’s wise to consult an attorney and/or CPA for legal or financial matters, and to review your governing documents and other appropriate resources before making decisions, rather than relying only on this article.