Running a homeowners association takes time, and most board members are volunteers. These seven general strategies are habits many boards find useful. Every association is different, so it’s worth adapting them to your governing documents and community.
1. Use simple tools for records and dues
Online tools can help with dues collection, maintenance requests and document storage. Choose tools your owners will actually use, and keep a plan for owners who prefer paper.
2. Communicate on a regular schedule
A predictable rhythm, such as a short newsletter before each meeting and posted minutes afterward, helps owners know where to find information.
3. Keep the rules clear and apply them evenly
Plainly worded rules, applied the same way for every owner, tend to reduce disputes. When rules need updating, follow the process in your governing documents and consider attorney review.
4. Plan maintenance ahead
A long-range plan for items like reroofing, siding, paving, painting and landscaping lets the board budget and schedule work in advance. Montana winters make seasonal planning especially useful.
5. Build a realistic budget
An annual budget that reflects actual costs, along with contributions to reserves, helps the board plan. See HOA reserve fund basics for a plain overview.
6. Encourage volunteers
Committees for landscaping, social events or architectural review can share the workload and bring new people into the community’s leadership.
7. Know when to get help
Some boards choose to hire a management company for day-to-day tasks. If you are considering it, our list of questions to ask before hiring an HOA manager can help you compare options.
Ironhorse Management has helped Montana associations since 1979. Learn more about our HOA management in Bozeman and across Montana, or request a proposal to see what a plan could look like for your community.
Please note: This article is for general informational purposes only and is not legal, financial or tax advice. Every association and situation is different. It’s wise to consult an attorney and/or CPA for legal or financial matters, and to review your governing documents and other appropriate resources before making decisions, rather than relying only on this article.