Reviewing applications for a rental home takes care and consistency. These general tips may help owners think through the process. Screening must follow fair-housing and other applicable laws, so it’s wise to have an attorney review your approach.
1. Write down your process first
Deciding how applications will be handled before you list the home, and putting it in writing, can make reviews more consistent.
2. Apply the same process to everyone
Using the same application, steps and policy for every applicant is a widely recommended practice.
3. Ask for complete applications
Asking each adult applicant to complete the full application before review can help avoid delays and missed information.
4. Verify information as allowed by law
Verifying what applicants provide, with consent where required, is a common step. What may be checked, and how, is governed by law.
5. Review applications in a consistent order
Many owners review complete applications in the order received.
6. Communicate clearly
Letting applicants know what to expect and when can reduce frustration on both sides.
7. Give written decisions and required notices
Some decisions require specific written notices under law. Check current requirements or ask an attorney.
8. Keep organized records
Storing applications and notes appropriately can help show a consistent process was followed.
9. Get help when you need it
Depending on the owner’s needs, a property manager’s services can include applicant screening that follows a consistent written policy and applicable law.
Ironhorse Management has worked with Gallatin Valley owners since 1979. If you would like to talk through your rental, contact our team or call (406) 586-4933, Monday through Friday, 10am to 4pm.
Please note: This article is for general informational purposes only and is not legal, financial or tax advice. Every property and situation is unique. It’s wise to consult an attorney and/or CPA for legal or financial matters, and to review your lease, Montana law and other appropriate resources before making decisions, rather than relying only on this article.