Screening applicants is a key step in renting a home. This article explains, in general terms, how the process often works. It does not recommend specific criteria, because screening must follow fair-housing and other applicable laws, which can be complex.
Start with a written screening policy
Many owners and managers use a written policy that describes what information is requested and how applications are reviewed. Applying the same policy to every applicant, in the order applications are received, is a widely recommended practice. An attorney can help you review your policy against current federal, state and local law.
What the process often involves
- A complete written application from each adult applicant
- Verification of the information provided, as allowed by law and with the applicant’s consent where required
- Contacting references the applicant provides
- A written decision communicated to the applicant, including any notices required by law
Be clear and transparent
Telling applicants up front about any application fee, what will be reviewed and roughly how long the process takes can reduce confusion. Laws can limit fees and set notice requirements, so it’s worth checking current rules.
Keep good records
Keeping applications and decision notes organized and stored appropriately can help show that a consistent process was followed.
How a property manager can help
Depending on the owner’s needs, a property manager’s services can include applicant screening that follows a consistent written policy and applicable law.
Ironhorse Management has worked with Gallatin Valley owners since 1979. If you would like to talk through your rental, contact our team or call (406) 586-4933, Monday through Friday, 10am to 4pm.
Please note: This article is for general informational purposes only and is not legal, financial or tax advice. Every property and situation is unique. It’s wise to consult an attorney and/or CPA for legal or financial matters, and to review your lease, Montana law and other appropriate resources before making decisions, rather than relying only on this article.