Serving on an HOA board takes time. Budgets, vendor work, owner questions and record keeping can add up quickly for volunteers. Ironhorse Management works with association boards in Bozeman and across Montana, and this article explains how that can look.
Why boards look for help
Many boards hire a manager when the workload grows, when volunteers change or when they want a more consistent process. The board still makes the decisions; the manager helps carry them out.
Financial administration
Depending on the board’s needs, services can include dues collection, paying approved invoices, preparing draft budgets and providing regular financial reports. Tax filings and audits are typically handled with the association’s CPA.
Maintenance coordination
A manager can gather bids, schedule vendors and track projects such as reroofing, siding, paving, painting and landscaping, along with seasonal snow removal.
Communication
Managers often help with meeting notices, agendas, minutes and owner updates, and give owners a clear place to send questions.
Records and governing documents
Keeping governing documents, contracts and meeting records organized makes them easier to find. Questions about interpreting documents or the law are best taken to the association’s attorney.
Learn more
To see how responsibilities are usually shared, read what a board can expect from an HOA manager. If your board is comparing companies, our questions to ask before hiring an HOA manager may help.
Ironhorse Management has helped Montana associations since 1979. Learn more about our HOA management in Bozeman and across Montana, or request a proposal to see what a plan could look like for your community.
Please note: This article is for general informational purposes only and is not legal, financial or tax advice. Every association and situation is different. It’s wise to consult an attorney and/or CPA for legal or financial matters, and to review your governing documents and other appropriate resources before making decisions, rather than relying only on this article.